Important Team Member Information
What time is rehearsal and sound check?
What time should they arrive? What time should they be ready? What time exactly do they start making
music?
What is the dress code?
Helps to be descriptive here. Do’s and don’ts. Even having a visual cue guide like this can help.
How prepared should I be musically?
What does it mean to be musically ready? Spell it out for them
How does scheduling work?
What system or software do you use? How quickly do you expect a response? What should they do if
they need to cancel last minute?
Where do I sit during service?
Some teams sit together in a service. Other teams let people sit in the service that their family attends. If
there’s a backstage area for the team, are family members welcome to come by for a visit? Anything else
you want them to know.
How do I contact you?
What is the best way for them to get in touch with you? Give them your contact information here, if that
is something you are comfortable doing.
Do I need to bring anything?
Do they need to bring anything? Their own instrument? Their own chord charts? Food?
Is there any sort of training?
Do you schedule in-person training? Will they shadow someone for a while? Is there online training or
resources you want them to complete before they start serving? At the very least, send them links from
THIS TRAINING, and schedule them for a few weeks fo “shadowing” the team during rehearsal. Watch
this video for more info.
What else should they know?
What else do they need to know to succeed? Check out the example docs on the first page of this
document for more ideas of what you could include. You can always add more info later, as you start
answering questions for people as they are onboarding. If any question gets asked a lot, you can add it
to this document in the future. Once you’re done filling this out, print it out, and use it for new recruits.
Well done!
What time should they arrive? What time should they be ready? What time exactly do they start making
music?
What is the dress code?
Helps to be descriptive here. Do’s and don’ts. Even having a visual cue guide like this can help.
How prepared should I be musically?
What does it mean to be musically ready? Spell it out for them
How does scheduling work?
What system or software do you use? How quickly do you expect a response? What should they do if
they need to cancel last minute?
Where do I sit during service?
Some teams sit together in a service. Other teams let people sit in the service that their family attends. If
there’s a backstage area for the team, are family members welcome to come by for a visit? Anything else
you want them to know.
How do I contact you?
What is the best way for them to get in touch with you? Give them your contact information here, if that
is something you are comfortable doing.
Do I need to bring anything?
Do they need to bring anything? Their own instrument? Their own chord charts? Food?
Is there any sort of training?
Do you schedule in-person training? Will they shadow someone for a while? Is there online training or
resources you want them to complete before they start serving? At the very least, send them links from
THIS TRAINING, and schedule them for a few weeks fo “shadowing” the team during rehearsal. Watch
this video for more info.
What else should they know?
What else do they need to know to succeed? Check out the example docs on the first page of this
document for more ideas of what you could include. You can always add more info later, as you start
answering questions for people as they are onboarding. If any question gets asked a lot, you can add it
to this document in the future. Once you’re done filling this out, print it out, and use it for new recruits.
Well done!
